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Synergy and Zoom Integration
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Creating a Meeting
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Meeting Management
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Meeting Configuration
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Personalization
Sharing your Screen
Overview
While in a meeting, you can share the following content:
- Entire desktop or phone screen
- A specific application
- A portion of your screen
- Whiteboard
- Device audio
- Content from a second camera
- iPhone/iPad screen
Note:
- The host can disable participants’ ability to share their screen.
- For Free/Basic accounts, screen sharing is set to Only Host by default.
- In a webinar, only the host, co-hosts, and panelists can share their screen.
Chromebook Instructions
Sharing your screen or content
- Click the Share Screen button located in your meeting controls.
- Select one of these screen share options:
- Basic: Share your entire desktop, specific application window, or whiteboard.
Note: Sharing from an iPhone/iPad is not supported on Linux. - Advanced
- Music or Computer Sound Only: Only share your computer’s audio (your selected speaker in your audio settings).
- Basic: Share your entire desktop, specific application window, or whiteboard.
- (Optional) Enable these features:
- Check Share Computer Sound: If you check this option, any sound played by your computer will be shared in the meeting.
- Check Optimize for full screen video clip: Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
- Click Share.
- Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key.
- To disable automatic full screen when viewing a shared screen, disable this option in your desktop client settings: Enter full screen automatically when a participant shares screen.
- If you selected Portion of Screen, customize the portion by dragging or resizing the border.
- If you selected Content from 2nd Camera, click Switch Camera in the top-left corner to switch the shared camera.
Screen share menu
When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.
- Mute/Unmute: Mute or unmute your microphone.
- Start/Stop Video: Start or stop your in-meeting video.
- Participants/Manage Participants: View or manage the participants (if the host).
- New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
- Pause Share: Pause your current shared screen.
- Annotate: Display annotation tools for drawing, adding text, etc.
- More: Hover over more for additional options.
- Chat: Open the chat window.
- Invite: Invite others to join the meeting.
- Record on this Computer: Start a local recording.
- Record to the Cloud: Start a cloud recording.
- Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
- Show/Hide Names of Annotators: Show or hide the participants’ name when they are annotating on a screen share. If set to show, the participant’s name will briefly display beside their annotation.
- Audio Settings: Open the audio settings in the client.
- Video Settings: Open the video options in the client.
- End Meeting: Leave the meeting or end the meeting for all participants.
Using dual monitors
If you are using a dual monitor set-up, you can turn on the dual monitors feature to see the screen sharing on one monitor and participants on the second.
Windows or Mac Instructions
Sharing your screen or content
- Click the Share Screen button located in your meeting controls.
- Select one of these screen share options:
- Basic: Share your entire desktop, specific application window, whiteboard, or iPhone/iPad screen.
- Advanced
- Portion of Screen: Share a portion of your screen represented by a green border.
- Music or Computer Sound Only: Only share your computer’s audio (your selected speaker in your audio settings).
- Content from 2nd Camera: Share a secondary camera connected to your computer; for example, a document camera or the integrated camera on your laptop.
- Portion of Screen: Share a portion of your screen represented by a green border.
- Files: Share a file from a third-party sharing service like Google Drive or Microsoft OneDrive. Follow the on-screen prompts to sign in to the third-party service and grant Zoom access.
Note: Alternatively, you can open the file in a web browser then share the browser window. For example, to share a Google doc, open the doc in Chrome, then share the Chrome window. The end result is the same as using the sharing options in the Files tab.
- Basic: Share your entire desktop, specific application window, whiteboard, or iPhone/iPad screen.
- (Optional) Enable these features:
- Check Share Computer Sound: If you check this option, any sound played by your computer will be shared in the meeting.
- Check Optimize for full screen video clip: Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
- Click Share.
- Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key.
- To disable automatic full screen when viewing a shared screen, disable this option in your desktop client settings: Enter full screen automatically when a participant shares screen.
- If you selected Portion of Screen, customize the screen portion by dragging or resizing the green border.
- If you selected Content from 2nd Camera, click Switch Camera in the top-left corner to switch the shared camera.
Share screen menu
When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.
- Mute/Unmute: Mute or unmute your microphone.
- Start/Stop Video: Start or stop your in-meeting video.
- Participants/Manage Participants: View or manage the participants (if the host).
- New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
- Pause Share: Pause your current shared screen.
- Annotate / Whiteboard: Display annotation tools for drawing, adding text, etc.
- More: Hover over more for additional options.
- Chat: Open the chat window.
- Invite: Invite others to join the meeting.
- Record: Start recording locally or to the cloud.
- Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
- Show/Hide Names of Annotators: Show or hide the participants’ name when they are annotating on a screen share. If set to show, the participant’s name will briefly display beside their annotation.
- Live on Workplace by Facebook: Share your meeting or webinar on Workplace by Facebook. Learn more about live-streaming a webinar.
- Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in full screen mode.
Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share. - End Meeting: Leave the meeting or end the meeting for all participants.
Using dual monitors
If you are using a dual monitor set-up, you can turn on the dual monitors feature to see the screen sharing on one monitor and participants on the second.
Note: On Mac OS 10.15 Catalina, you need to allow Zoom access to screen recording to share your screen. You can do this in your System Preferences > Security & Privacy > Privacy > Screen Recording. Check the option for zoom.us.